For those who haven’t yet worked with me, my name is Korey Rideout. My primary responsibility here at Mac Outpost is sales however I’m also involved with training. With the advent of the iCloud we’ve had more and more questions about synchronization lately, especially for those who’d like to use it for business in one form or another. This post is designed to help send and receive emails using the iCloud for synchronization between all of your devices and be able to respond to emails from an original email address such as “email@example.com” without having to worry about changing accounts and people seeing the wrong reply address. Another advantage of this system is that everything is now backed up on the iCloud so all of your emails will automatically show up if you were to get a new computer or phone.
In this tutorial I’ll be including instructions for the iOS 5 (iPhones, iPods, iPads) and OSX 10.7.2 (Lion) which versions are both required for this to work properly.
TIP: Write down each email address & corresponding password so you’re not finding and forgetting passwords as you go along.
Step 1: If you don’t already have an “@me.com” email address we’ll have to create one. If you do, and you aren’t yet set up on the iCloud and using MobileMe you’ll want to transfer over your account. If you’re new to “@me.com” and need to create an account you’ll want to visit system preferences select the iCloud icon on your computer where you’ll be asked to log in to your account.
Next we’ll want to enable Mail synchronization by checking it off.
This will prompt you to create your “@me.com” account. Select something and we’ve completed the first step successfully.
Step 2: If you’ve got a company address on an external domain such as myself you’ll want to go in to your mail settings (you may have to ask your email administrator to do this for you but in many cases this can be changed without tech support) through your mail client or webmail. For the purpose of this tutorial I’ll be using Gmail but you can use any email service of your choice. Log in to your service provider and navigate to the “Forwarding and POP/IMAP” settings and add a new forwarder to your brand new “@me.com” address. Don’t forget to Save these settings or the rest of the steps will not work.
Step 3: We want to set up our outgoing mail server to automatically reply with our gmail address instead of our @me address. To do this we want to open up our Mac Mail program, select “Preferences” then navigate over to “Accounts”. Enter in your @me.com password, then look for the outgoing server options near the bottom.
We need to edit this list to include our gmail outgoing servers which are “smtp.gmail.com”. To do this we click the “+” icon and fill out the information then select OK.
We must then navigate to the “Advanced” tab in the same window and select “Password” under the Authentication drop down menu. This will create a username & password field where you will put in your external email address (gmail) and password to this account. To save we can click on the red circle and it will prompt us to save the settings.
We have now synchronized our external account with our iCloud!
Step 4: If you’ve got an iOS 5 device we can visit system settings and make sure “Mail” is set to ON. This will allow you to have synchronized mailboxes on both devices.
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